In the past, my digital notes were in chaos.
No structure.
No single place to store things.
No way to find anything.
But that has changed.
I was inspired by the PARA method by Tiago Forte. I tried to fully implement it, but after a few weeks I changed it slightly to better fit my schedule.
I’m a big fan of Apple products. I love their ecosystem, the way things work with each other. How apps sync between devices.
That’s why I organized my notes in Apple Notes app.
But, you can use any other app you like. I know that Nozbe, Notion or OneNote are very popular.
In the end, it doesn’t matter. You just need a structure. A system that works for you.
So, I organized my whole life with this structure:
Here is an explanation of the folders:
Notes: my inbox, I clean it every Monday morning.
Work: things related to my full-time job.
Focus: everything I’m currently working on (monthly goals).
Side Hustle: my after-hours project with sub-folders for important areas: newsletter, writing, Gumroad products and social media.
Power Notes: my goals, vision, rules, motivational notes.
Personal: health, workout plans, career, hobbies.
Home: family notes shared with my wife, recipes.
Files: admin notes.
If this looks like quite a lot to you, I can give you a little tip on how to boost it.
Add reminder in the Reminders app with a link to your note.
For example, I read my goals every week. So I have a reminder with a link to that note, so I can access it with one click.
You can do this with any note you want to use on a regular basis.
Also, remember to clean out your inbox regularly. Once a week is a good habit.
Looking for something else to read?
Thanks for reading!
-Robin
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